Custom fields

General

Entity

Entities allow to categorize or group different companies within a larger structure, such as departments or countries.

When activated, users have to to assign profiles, jobs, needs and projects to one of the available entities. This means that when creating profiles or jobs, users have to select the relevant Entity directly. Each user can define a default entity in the personal data section.

Navigate to the list view by clicking the Edit button to add or modify entities.

Possible actions to perform on the list view include:

• Changing the position of an entity on the list - This is reflected in the job or profile adding view in the dropdown field.
• Changing the default entity - If set using the Set as default button, the Entity is selected by default in the dropdown field when adding a job or profile adding.

When adding new entities, you can add the entity's name in 4 supported languages. If an entity is assigned to added jobs or profiles and subsequently deleted, it will also be unassigned from the from the profiles or jobs associated with it.

Profiles

Personal data

Additional fields can be enabled in the personal data section of profiles. Once fields are labeled in the settings, they will appear in the section.

Affiliation

Affiliation refers to assigning a profile to a user. When setting the Online Application (job) field, the following options are available:

• Attribute online applicants to
• Recruiter - Online applications are assigned to the recruiter specified below.
• Job user (or recruiter) - Online applications are assigned to the job user or, if unavailable, to the recruiter specified below.
• Job contact (or recruiter) - Online applications are assigned to the job contact or, if unavailable, to the recruiter specified below.

• Recruiter - This setting allows the definition of a user for the Attribute online applicant to field and for spontaneous applications (not tied to a specific job offer).

Status

Additional fields can be enabled in the status section of profiles. Once fields are labeled in the settings, they will appear in the section.

Source

The source of profiles such as LinkedIn or monster can be set as required during profile creation or editing. See more on how to add and manage sources.

Mobility

Allows the definition of frequently used locations. Users can only select from these predefined values once they are defined.

Category

Profiles can be assigned to categories such as candidates or employees. The list of categories can be defined through the Edit link. One category can be set as the default value when adding profiles. The number of days for each category can be set, with profiles being deactivated once the specified period expires when no activity has been taken with the profile. For each category an amount of days can be defined in which profiles assigned to the category get automatically deactivated once the specified period expires without activity. To make categories visible for users, you must set their visibility in the permission group.

Qualifications

Additional fields can be enabled within the qualifications section of profiles. Once fields are labeled in the settings, they will appear in the section.

Main tool

• If activated, it will be visible in profiles and needs.
• If add form is checked, the field will be visible when adding profiles.
• If set as required, the field must be completed to save profiles.

Experience

If add form is checked, the field will be visible when adding profiles.

Professional category

This setting allows assigning profiles to one category based on their primary skill, such as project manager or software developer. Categories can be defined through the Edit link.

• If activated, the professional category will be visible in profiles and needs.
• If add form is checked, the field will be visible during profile creation.
• If set as required, the field must be completed to save profiles.

Education

If set as required, at least one of the three education fields must be completed to save the profile. If add form is checked, the field will be visible during profile creation.

Needs

General information

Additional fields can be enabled within the general information section of needs. Once fields are labeled in the settings, they will appear in the section.

Purchase, HR

Allows to add customer contacts of the purchase and HR department related to the need. If activated, these fields will be visible when adding or editing a need.

Customer

If set as required, the customer field must be completed when saving a need.

Category

Allows to assign needs to a category such as general or internal staff. The list of categories can be defined through the edit link. One category can be set as default when adding needs. To make categories visible for users, you must set their visibility in the permission group (more information in the Permissions section).

Qualifications

Additional budget fields such as maximum rate can be enabled within the qualifications section of needs. Once fields are labeled in the settings, they will appear in the section.

Company

General information, miscellaneous

Additional fields can be enabled within the General information and Miscellaneous sections of profiles. Once fields are labeled in the settings, they will appear in the section.

Parent

Allows to add a parent company in each company. If activated, the field will be visible when adding or editing a company.

Branch

Allows to assign companies to an industry branch, such as automotive or construction. The list of branches can be defined through the edit link.

Contacts

General information, Miscellaneous

Additional fields can be enabled within the general information and miscellaneous sections of contacts. Once fields are labeled in the settings, they will appear in the section.

Jobs

The categories and fields for job offers on this page can be customized. Once categories or fields are labeled in the settings, they will appear in the section. The arrows on the left side allow to define the order of the fields.

General information

Various categories can be assigned to the job ads. Each category contains a defined list of options. If set as required, categories have to be completed to save the job. Users may select several options in each category. Items in categories can be defined in different languages. The default languages are English, German, French, and Spanish. You may add or remove languages in the content field, those languages will then be available in the category options as well.

Profile category

When active, a profile category can be selected in each job. Applicants to the jobs are then automatically assigned to the selected category. When inactive, applicants get assigned to the default profile category.

Content

Languages are used to specify in which languages job postings can be translated.

Fields of job offers can be defined and ordered through the arrows icon. Once labeled, the field appears in the corresponding language. Tasks and requirements are preset as they get filled when a need is used to generate a job. If locations or title is set as required, the information has to be completed to save the job.

User

General information

Email, Password

If active, users are allowed to change their email address or password in their own personal data section. When provisioning users through LDAP or an active directory, deactivating this setting prevents users from editing this data.